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180 Day Closing Coordination
Timeline management and milestone alerts to ensure replacement property closes within the exchange window.
180 day closing coordination provides timeline management and milestone alerts to ensure replacement property closes within the exchange window for Orange County investors. This service tracks the strict 180 calendar day deadline from relinquished property closing through replacement property acquisition. We coordinate with lenders, inspectors, title companies, and qualified intermediaries to prevent delays that could cause exchange failure. Orange County investors receive proactive alerts as deadlines approach and escalation protocols when timeline threats emerge. The coordination process ensures all parties are synchronized and documentation is complete before closing deadlines.
What is included
- 180 day closing deadline tracking from relinquished property closing
- Milestone alerts at 60, 30, and 14 days before deadline
- Lender coordination and funding timeline management
- Property inspection scheduling and completion tracking
- Title work coordination and review
- Qualified intermediary documentation synchronization
- Escalation protocols for deadline threats
- CPA and attorney update coordination
Common situations
- Orange County investor with tight 180 day timeline needing proactive coordination
- Complex exchange with multiple replacement properties requiring synchronized closings
- Investor needing deadline protection and milestone tracking
Frequently asked questions
How does the 180 day closing deadline work in Orange County, CA?
The 180 day deadline begins when your relinquished property closes and ends when replacement property must close. Orange County investors receive timeline tracking and milestone alerts to ensure closings occur within this strict window.
What happens if closing is delayed beyond 180 days?
The 180 day deadline is strict with limited extension options. Missing the deadline can cause exchange failure and immediate tax liability. We coordinate with all parties to prevent delays for Orange County investors.
Can the 180 day deadline be extended?
Extensions are extremely limited and typically require IRS approval for extraordinary circumstances. Orange County investors should plan to close within 180 days and coordinate proactively to avoid extension needs.
How do you coordinate multiple replacement property closings?
We track each replacement property closing separately within the 180 day window. Orange County investors closing multiple properties receive coordinated timeline management ensuring all closings meet deadlines.
What milestone alerts are provided?
Orange County investors receive alerts at 60 days, 30 days, and 14 days before the deadline, plus escalation protocols if delays threaten the timeline. We coordinate with all parties to resolve issues promptly.
How do you prevent closing delays?
We coordinate with lenders, inspectors, title companies, and qualified intermediaries proactively. Orange County investors benefit from synchronized communication and documentation management preventing delays.
Example of the type of engagement we can handle
Example capability
Service type:
180 Day Closing Coordination
Location:
Orange County, CA
Scope:
Coordinate closing of two replacement properties within 180 day window for $5.5 million exchange
Client situation:
Investor closing on Costa Mesa property with replacement properties in Texas and Florida needing synchronized closing coordination
Our approach:
Set up timeline tracking dashboard, coordinated lender communication, scheduled inspections, managed title work, provided milestone alerts, escalated when delays threatened
Expected outcome:
Both replacement properties closed within 180 day window, documentation complete, exchange successfully completed
Contact us to discuss your situation in Orange County, CA. We can share references upon request.
Educational content only. Not tax, legal, or investment advice.
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Identification rules
Three Property Rule
Identify up to three candidate properties anywhere in the United States, regardless of value, within 45 days.
Two Hundred Percent Rule
Name more than three properties as long as the combined value stays within 200 percent of the relinquished sale price.
Ninety Five Percent Rule
If you exceed those limits, acquire at least 95 percent of the total value identified to keep the exchange compliant.
Identification letter helper
Identification Letter 11/16/2025 Qualified Intermediary, Please accept this written identification for my pending Section 1031 exchange in Newport Beach, CA. Replacement properties: 1) ____________________ 2) ____________________ 3) ____________________ I confirm these properties meet the like-kind and value requirements as of today. Signature ____________________
Timeline tracker
Day 0
Close relinquished property in Newport Beach, CA.
Day 15
Secure intermediary receipts and wire instructions.
Day 30
Begin physical and financial due diligence on preferred assets.
Day 45
Submit identification letter with up to three properties.
Day 90
Lock financing, finalize PSA adjustments, order closing docs.
Day 180
Complete closing with escrow and intermediary coordination.
1031 Exchange Orange County
Kick off 180 Day Closing Coordination today.
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